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Vans for bands - Splitter Van & Sleeper Bus Hire for the Entertainment Industry

Terms & Conditions for Splitter Van and Nightliner Hire / Privacy Policy

Terms And Conditions Of Rental

The lessor agrees to let out and the hirer agrees to hire the vehicle together with the equipment and documents listed overleaf on the following terms and conditions:

1. That the hirer shall pay the rental shown overleaf for the period of hire and return the vehicle to the agreed location at the end of the period. If the vehicle is returned late a days rental will be paid by the hirer for each 24 hours or part thereof that the vehicle is late.

2. In the event of an advanced booking, a non-refundable deposit of 10% of the total hire rental will be required, payable on booking. In such event, the lessor will use its best endeavours to supply the particular vehicle booked but reserves the right to supply, without prior notice to the hirer, an alternative vehicle as close as possible to the booked vehicle’s specifications if, for any reason, the booked vehicle is unavailable at the start of the rental period.

3. The vehicle is regularly serviced and maintained but the lessor will not accept any liability for any losses suffered by the hirer as a result of breakdown or any mechanical fault, including as a result of not being able to honour any contractual obligations, during the hire period other than by agreement between the lessor and hirer.

4. The lessor and hirer will together check the condition and contents of the vehicle at the start of the hire period and the vehicle will be returned, together with all its equipment, contents and documents to the location agreed between the hirer and lessor and on the date agreed, in the same condition as at the beginning of the hire period. Vehicles returned in an untidy or dirty condition will be subject to a £50 cleaning surcharge.

5. The hirer must be the holder of a full driving licence permitting him to drive the vehicle hired in any country which it is intended to enter during the period of hire. Within the UK a license including Category B would be sufficient.

6. The hirer will pay for any contents or documents that are not returned with the vehicle and for any damage or loss suffered to the vehicle or its contents, whether caused by the fault of the hirer or not, during the period of the hire which the lessor cannot recover from its insurers.

7. The vehicle will be hired out and the hirer will return it with a full tank of diesel; in default the hirer will be charged at £2.00 per litre to refill the tank.

8. The lessor will check the level of oil and water at or prior to the start of the hire period and any loss or damage caused by lack of oil and/or water during the hire period will be the responsibility of the hirer, including any losses suffered by the hirer as a result of being unable to meet any of his contractual obligations.

8.1. If the engine of the vehicle is damaged or destroyed whilst in the possession of the hirer and said damage is a direct result of negligence on behalf of the hirer (which will be established by an independent source), the hirer will be responsible for the full cost of repairing the damage or of replacing the engine.

8.2. Any windscreen, window, tyre or wheel damage is the responsibility of the hirer and will be deducted from the excess (see clause 11 below).

9. The vehicle will not be used:

9.1. To carry goods in contravention of customs regulations or for any other illegal purpose. In the event of the vehicle being impounded or otherwise taken out of the possession or control of the hirer or lessor as a result of a breach of this condition the hirer shall continue to pay the rental until such time as the vehicle is returned to the lessor’s possession together with the cost of repair of any damage caused as a result of the breach which is not covered by the lessor’s insurance policy.

9.2. To carry passengers or property for consideration, express or implied

9.3. To propel or tow any vehicle or trailer without the consent of the lessor

9.4. In motor sports, including racing, pace-making, rallying, reliability trials and speed testing

9.5. For purposes of tuition

9.6. By any person driving when unfit through drink or drugs or with blood alcohol concentration above the limit prescribed by the Road Traffic Acts

9.7. By any person other than:

9.7.1. The hirer or any person(s) nominated or employed by the hirer who is approved by the lessor, is at least 25 years of age or older or who has been pre-approved by the lessor’s insurer if under 25, is duly qualified and holds and has held a current valid full driving licence for at least one year; or

9.7.2. In the case of breakdown or accident, a motor vehicle repairer provided that he is duly qualified and licensed.

9.8. To carry a number of persons and/or equipment which would cause the vehicle to be overloaded or which exceeds any individual axle plated weights which may be applicable or so as to render the vehicle unsafe or illegal. The current overall gross permissible weight is 3.5 tonnes or 3,500 kgs.

9.9. To tow a trailer such that the combined train weight exceeds 3.5 tonnes or 3,500 kgs where the vehicle is used by the hirer for ‘Hire and Reward’ therefore requiring the use of Tachograph equipment which is not fitted to the vehicle

9.10. Outside the UK without the permission of the lessor.

10. The hirer is personally liable to pay the lessor on demand:

10.1. The additional fee for one-way rental service, if any, as specified overleaf or, if vehicle is left elsewhere than at the agreed return location without the lessor’s consent a fee as stated on the current rate folder per mile from the renting location where left

10.2. All fines and court costs for parking, traffic, congestion charge or other offences, whether motor or other (plus an administration charge of £20 per offence), incurred during the hire period unless as a result of the act or omission of the lessor.

10.3. The lessor’s costs, including reasonable legal fees where permitted by law, incurred collecting payments due from hirer hereunder and

10.4. Lessor’s costs to repair collision or upset damages to the vehicle provided. However, if the vehicle is operated in accordance with all the terms hereof, the hirer’s liability for such damage shall not exceed the excess stated on the hire agreement, with the exception of damage caused to vehicles with a height in excess of six feet due to striking overhead or low structures which shall at all times remain the liability of the hirer and clauses 8.1 and 9.1 above.

10.5. Value Added Tax and all other taxes (if any) payable on the aforesaid items.

11. The hirer agrees that they are liable to pay the excess detailed on the front of the hire agreement in the event that the lessor’s vehicle and/or third party vehicle(s) and/or the lessor’s property and/or third party property is damaged. The hirer agrees that liability is to be decided at the sole discretion of the lessor’s insurer.

12. The hirer and any authorized user, as described in Paragraph 3 above, participate as an insured under an automobile insurance policy, a copy of which is available for inspection by hirer at the headquarters office of lessor. If the hirer so elects he will comply with the terms and conditions of the said policy and, in particular but without prejudice to the generality of the foregoing will, in the event of an accident in which he or the vehicle is involved will:

12.1. Obtain names and addresses of all parties involved

12.2. Not admit liability or guilt or give money to any persons involved

12.3. Not abandon the vehicle without adequate provision for safeguarding and securing same

12.4. Call the lessor by telephone (transfer charge) even in case of slight damage; further completing lessor’s accident report, including diagram as required on return of vehicle and;

12.5. Notify the police immediately if another party’s guilt or liability has to be ascertained, or if any person is injured.

12.6. Do nothing to render the policy invalid or voidable

13. The Hirer hereby releases and indemnifies Lessor from and against any liability for loss or for damage to any property (including costs relating thereto) left, stored or transported by Hirer or any other person in or upon the vehicle before or after return of the vehicle to Lessor.

14. The Lessor whilst taking all precautions and using its best efforts to prevent such happening shall not be liable for any loss or damage arising from any fault or defect in or from mechanical failure of the vehicle of any consequential loss or damage including the loss by the hirer of any performance or other fee suffered as a result of a failure to honour any contractual obligations as a result of such defect in or mechanical failure.

15. Hirer shall always lock the vehicle when not in use.

16. If the vehicle is to be driven outside of the UK it is the Hirer’s responsibility to ensure that the tyres adhere to the legislation of the countries in which the vehicle will be driven.

17. Vehicles Parked At Owners Own Risk. The lessor accepts no liability or responsibility for the hirer’s vehicle (or any vehicle connected with the hire)and their own personal effects/belongings within their vehicle(s) whilst parked within the lessor’s premises.

18. Any addition or alteration to these terms and conditions shall be null and void unless agreed upon in writing by the parties. The Hirer agrees that the data shown overleaf may be stored, processed and transmitted electronically by Lessor. That this agreement be governed by and construed in accordance with the laws of England.

19. Reference to “the hirer” in this agreement shall include any other person authorized by the lessor to drive the vehicle during the period of hire, other than an agent of the lessor.

20. In the event of a booking being cancelled within 14 days of the beginning of the proposed rental period, the lessor reserves the right to charge not more than 50% of the total hire rental. In the event of a booking being cancelled with no more than 48 hours notice, the lessor reserves the right to charge 100% of the total hire rental.

Revised 6th Dec 2016

PRIVACY POLICY

At Vans For Bands Ltd (“we”), we respect your privacy. We have implemented this privacy policy (“Privacy Policy”) to demonstrate our commitment to the protection of your personal information.
We explain below how we use and protect the personal information we may gather from and about our customers by means of our website, e-mail and over the telephone. By using our website, you consent to the collection, use and disclosure of your information, as described in this Privacy Policy.

Through our Privacy Policy we comply with all aspects of the 2018 General Data Protection Regulation (GDPR).

The Types of Information We Collect

Information Collected About You

You may provide us with certain information in connection with a booking or in your interactions with our website. When you are asked to provide personal information, you may decline. If you choose not to provide the information, you may not be able to use our services. The personal information we may collect includes:
• Your name, contact information, date of birth, nationality, driver’s license details, DVLA check code, occupation and employer’s name and contact address.
• Vehicle rental information, including the location of where the vehicle is collected from/returned to, date of rentals, rental charges and type of rental;
• Your credit card details and ID (e.g. passport information, bank statement, utility bill, etc);
• Details of your driving history including motoring offence convictions, licence suspension/endorsements, accidents and refusal of premiums/increased premium.
• Sensitive data about any health conditions.
• Information you provide regarding your marketing preferences or in the course of participating in competitions or promotional offers;
CCTV footage of you whilst on our premises also in or outside our vehicles;
With your consent, we may access location-based information or collect location markers from your mobile device or based on your IP address. We may use this information to provide you with notifications related to our locations, return information, local offers or other information that may be helpful in providing you with better services. We do not use this information to specifically locate you for any reason other than to provide you the service. With your consent, our application may utilise your device’s camera. If you have allowed us to utilise your location information or your device’s camera in the past and wish to revoke the permissions, please change the settings on your device.

Information Collected and Stored Automatically

By visiting our website, certain information may be automatically provided to us by your computer. For each visitor to our websites, our webservers may automatically recognise the visitor’s domain name or IP address. An IP address is a number assigned to your computer when you connect to the Internet. As part of the protocol of the Internet, webservers can identify your computer by its IP address. In addition, we may collect your browser type and operating system as well as your internet service provider (ISP), referring and exit pages, date and time stamp and/or clickstream data. We may collect similar information when you visit our website with your mobile device, including mobile device brand, model, mobile operating system and carrier. Except as otherwise explained in this Privacy Policy, we may combine the non-personal information we collect from you (as described above and as described below, under “Use of Cookies and Similar Technologies”) with your personal information in order to tailor our websites and enhance your online experience by saving your preferences and/or to help identify site features, advertisements and offers that may be of interest to you.

Use of Cookies and Similar Technologies

We may use cookies, pixel tags, etags, HTML 5 storage and similar technologies on our web site and in promotional emails which we may send to you.

Vehicle Operation and Location Data

Our vehicles may be equipped with a vehicle telematics system. Some or all telematics system functionality may or may not be active during rental periods. Telematics systems may provide us with use of, disclosure of, or access to (1) location information, (2) crash notification and related crash data and (3) operational condition, mileage, diagnostic and performance reporting of vehicles, as permitted by law.

How We Use This Information

We use the information we collect for the following purposes:
• To assist the transactions that you request, such as reserving and renting splitter vans or sleeper buses.
• To provide customer service related to your interactions with us or to respond to your enquiry.
• To verify your identity for fraud prevention purposes.
• To contact you regarding your enquiry and/or reservation.
• To contact you about a citation or claim.
• To provide you with discounts, competitions, reward programmes and other information, opportunities and services that may be of interest to you. You may receive these offers in advertising via third-party sites and media properties, including on social media. You may be able to opt out of these ads by clicking on an icon in the ad or through the privacy settings in each media property.
• To compile statistics and analysis about our customers’ use of our websites, products and services, which statistics are only used to enable us to provide better customer service, products, features and functionality to you and other customers in the future.
• To protect our rights and property.
We may combine the information that you submit to us with information related to your transactions with us, such as rental location and vehicle type.
To update your marketing preferences please click here.
With your consent, we may utilise text messaging, known as Short Message Service (SMS), to provide time sensitive communications related to your transaction (e.g. construction delay at airport branch). You will have the ability to opt out of these communications by replying to the message as stated in the message.
We retain information we collect for commercially reasonable periods of time or in accordance with specific laws or policies. Information collected for a specified purpose will only be used for that purpose and, after a reasonable period of time, will no longer be actively stored when that purpose has been fulfilled. Inactive data may, however, continue to be used for statistical, marketing, archiving and other analytical purposes.

How Your Information May Be Shared

Telematics Data from rental vehicles may be disclosed to, accessed by or used by us, emergency service providers, others who may assist in responding to an accident, telematics service operators or those with whom we have a legal or contractual obligation to provide such data.
We also may disclose your information to other third parties:
• when required by law or in response to legal process;
• without legal process in response to a request from law enforcement relating to a criminal investigation;
• to protect our rights, privacy, safety or property, or that of the public;
• to analyse our data, conduct mobile analytics services or to maintain and improve our services (subject to confidentiality agreements as appropriate);
• to enforce the terms of any rental agreement or our websites’ terms and conditions;
• if the rights of another individual might be violated and;
• otherwise with your consent.
We may disclose your personal information to third-party service providers (such as a payment processor). These service providers may be located in a country different from your country of residence, such as the United States or a European Union member country. These service providers are contractually required to maintain the confidentiality and security of your information. However, your information may be accessible to authorities in accordance with applicable laws.

Testimonials

We may post customer testimonials/comments/reviews on our websites which may contain personally identifiable information. We will obtain your consent via email prior to posting the testimonial. You can request the removal of your testimonial by contacting us at info@vansforbands.co.uk.

Data Security and Integrity

The security of the information you provide is very important to us and we try to provide secure transmission of your information. For certain transactions on some of our websites, we may use Secured Sockets Layer (SSL) technology to secure the transfer of information. While we strive to protect your personal information, we cannot guarantee the security of any data transmission over the Internet. Once we receive your information, we take steps that we believe are reasonably appropriate to protect it from loss, misuse, unauthorised access, disclosure, alteration and destruction to ensure the data’s integrity.

Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes to our information practices. If we make any material changes, we will notify you by email (sent to the email address that we hold for you) or by means of a notice on this site or as otherwise may be required by law, prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

Contacting Us

The accuracy and completeness of the information we collect is very important to us and we make every effort to ensure that the information we have is accurate and up-to-date. In addition to the options provided to you in this Privacy Policy, if you wish to opt out of direct marketing or review, amend, correct, update or delete personally identifiable information we have collected about you, please send an e-mail to info@vansforbands.co.uk.
We reserve the right not to allow access to your information if we believe in good faith that such disclosure is prohibited by law or if the rights of another individual might be violated.
For email marketing please use the unsubscribe link located at the footer of each email.

LAST UPDATED 25th APRIL 2018